House rules using lab facilities

Last modified by Iris Spruit on 2024/01/12 15:11


The FSW scientists work together in labs with state-of-the-art hardware and software. To ensure the FSW lab spaces are used in a correct way and to make the best possible use of the available lab space, the lab coordinators and SOLO Research and Lab Support work in close collaboration. Researchers also have some responsibilities when using the labs. Please read those rules, guidelines, and practical information carefully.

Before you start

Before using a lab, you have to contact your lab coordinator. Together you will check what kind of lab, hardware and/or software you need. The lab coordinator also checks whether you have the skills to run your study. This is necessary to protect the participant and the researcher, but also to get clean and valuable data. If you need additional training, this should be provided by your principal investigator, your lab coordinator, or -only when they both are not capable- by SOLO Research and Lab Support.

The lab coordinator always checks first if the required lab and/or equipment is available within your own section. If not, your lab coordinator contacts SOLO Research and Lab Support and the other lab coordinator to see if research can be done in one of the other labs or if equipment can be borrowed.

When the lab needs to be adapted for your study, your lab coordinator will apply for the help of SOLO.

Adapting labs

It is important for the lab coordinators to be made aware of everything that occurs in and around the labs. The lab technicians will only implement adaptions to the lab after consultation with the lab coordinator. 

  • Certain choices made by one researcher can also have an impact on others, for example, installing software on a lab PC. This could affect other programs on that PC, which may in turn affect data collection in another study.
  • Problems that a researcher may encounter could also affect others. In that case, a joint solution could be found.

Reserving lab space

When your lab coordinator provides you with a lab and equipment, and you have approval from one of the ethics committees, you can book your lab. Bookings have to be made via the lab calendar and are visible for SOLO Research and Lab Support, all lab coordinators, and your lab members. SOLO uses the calendar to check whether needed lab or building adaptations can be planned. Also your lab coordinator can check the availability of the labs so all labs can be used optimally. Because of this don’t use the “All Day Event” when booking the lab but use “Recurrence” instead.

Recruiting participants

When your study is approved by the ethics committee and your lab space and equipment is available, you can start to recruit students and/or other volunteers to participate in your study. When credits have to be awarded to the students you have to make use of SONA. You can also flyer or hang advertisements on the notice boards. It is not allowed to put this information on the lab doors or in the information frames.

General lab preparations

Please follow the Research Checklist.

Each lab should be neat, tidy and organized. This also means that there must not be any trailing, dangling wires or consent forms when you enter or leave the room.

Before the participant comes in, use the checklist to ensure that all preparations are complete. As soon as you are ready, you can receive the participant and carry out the study. Ensure that you continue to work hygienically and safely throughout the study. 

At the end of your research day, you must tidy up the lab and store all the equipment used, switch off the devices, and clean all reusable items that have come into contact with the participant. The tables and chairs must also be wiped with a cleaning cloth again. Ensure that no personal data is left behind on the computers in the lab.

Lab supplies

The most common disposables such as electrodes, gloves, tissues, NuPrep, etc. are available at the SOLO helpdesk in the PdlC room 1B11 or SSH helpdesk in Sylvius room 2.5.01 (see Lab Supplies for all disposables that are in stock). All other materials have to be ordered. 

Placing orders:

  • To streamline orders for the labs as much as possible the lab coordinator will collect the lab orders for all the researchers.
  • Preferably, the orders will be placed by the lab technicians, so that they can oversee which equipment and products are being used. 
  • The lab coordinator is informed by the technicians as soon as an order has arrived.


The furniture in the laboratory should be easy to move and easy to (keep) clean. It should be made of wood (smooth, varnished), metal and/or plastic. The height of the researcher’s desk should be adjustable and the participant’s chair can have arm rests (if desired). 

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